Become an Exhibitor at FGS 2019
Meet Your Customers Face-to-Face
Exhibit at the FGS 2019 National Conference, August 21-24 at the Omni Shoreham Hotel in Washington D.C.
GES will provide the exhibit services. Booth assignments will be made on a first-come, first-served basis upon receipt of the acceptance of terms and full payment. Exhibitors are encouraged to reserve their booths early, especially those hoping to have multiple adjoining booths. Booths registered in multiple company names will be treated as separate booth orders and physically separated by side drapery.
Cost: $269 per 10’ x 10’ booth ($199 for non-profit organizations)
Each booth will include:
- 10' X 10' booth
- 7' high back drapes
- 3' high side drapes
- 8' draped table
- (2) chairs
- exhibitor ID sign
Each exhibitor will also receive:
- ONE complimentary conference registration in its organization's name. (Additional conference registrations may be purchased for staff or volunteers.)
- As many exhibitor badges as needed (for entry to the hall during set-up, tear-down, and morning hours prior to opening to the public).
- A profile on the FGS conference website, which includes contact information, link to website, description, and more.
- A listing in the On-site Guide and conference app
Note: due to the low ceilings in the exhibit hall area, there is a 7 foot height limitation on any drapes or structures.
Photos below show the space set up for another event.
Exhibit Hall Schedule
Set-up: Tuesday, August 20: 2:00 pm to 9:00 pm
Tear Down: Saturday, August 24, 3:00 p.m. to 8 p.m.
Exhibit Hall Open for Business
Wednesday, 21 August: 9:30 am to 5:00 pm
Thursday, 22 August: 9:00 am to 5:00 pm
Friday, 23 August: 9:00 am to 5:00 pm
Saturday, 24 August: 9:00 am to 3:00 pm
Available Extras: All registered exhibitors will receive an email from GES with additional resources offered. This will be your opportunity to arrange for special booth items not included in the booth package like electricity, extra furnishings, wired Internet, etc.
Door Prizes: Exhibitors are encouraged to offer door prizes. Door prize winner names should be given to staff at the FGS booth daily by 4:30 pm Wednesday-Friday, and by 1:00 pm Saturday. Winners will be posted on the bulletin board located in or near the FGS booth.
Vendor Bucks: Each FGS full conference registrant will receive $10 in Vendor Bucks. After “spending” the Vendor Bucks at an exhibitor booth (by making a purchase of equal or greater value) and having their bucks “notarized” by the exhibitor, registrants may redeem them for the cash value at the Exhibits booth at the front of the Exhibit Hall.
Dedicated Exhibit Hall Time: The grand opening is scheduled for Wednesday morning. Thirty-minute breaks are scheduled between lectures, plus more than two hours for lunch each day (12:15-2:30 pm) so attendees have ample opportunities to visit the exhibit hall.
Lecture Breaks: Thirty-minute breaks are scheduled between lectures, so attendees may visit the exhibit hall.
FGS Website: All exhibitors will be listed on the FGS conference website with contact information and a short description (50-word limit) of services or products offered.
Cancellation: All exhibitor cancellations for the FGS 2019 Conference must be received in writing or sent by email to email@example.com no later than 30 June 2019. Exhibitors requesting a refund by 30 June 2019 will be refunded their booth fee less a $50.00 administrative charge. Cancellations postmarked or emailed after 30 June 2019 and no-shows will not receive a refund.
Sponsorships: Sponsoring conference activities is a great promotional tool. Interested exhibitors should contact firstname.lastname@example.org.
For FAX or mail-in booth reservations: Please include a MasterCard, Visa, American Express, or Discover Card number or make checks payable to FGS, and mail with completed and signed agreement to:
FGS 2019 Conference, Attn: Exhibits, PO Box 200940, Austin, TX 78720-0940