If you are planning to attend the FGS 2019 Conference, 21-24 August 2019 at the Omni Shoreham Hotel and conference center, 2500 Calvert Street NW, Washington, DC, consider volunteering. The conference will become a real success because of our volunteers. This is a great way to meet people, network, and give something back to the genealogical community. Volunteer opportunities are available from Monday–Saturday, 19–24 August.

Online Volunteer training will be provided in advance of the conference.


Reimbursement (based on full advanced registration fee less any applicable discount) is available to those who pay for the full conference and who work a minimum of eight hours on site. Volunteers may prefer not to receive reimbursement, or to have their reimbursement made as a donation to FGS. Volunteers do not have to register for the conference; however, those not registered may not attend sessions, monitor sessions, or receive reimbursement.

Reimbursement of your paid conference fee is based on the following schedule:

Less than 8 hours = no reimbursement
Minimum 8 and less than 12 hours = 20%
Minimum 12 and less than 16 hours = 40%
16 hours or more = 65%

Volunteer Jobs Available

Conference Bag Assembly: Volunteers will place materials in conference bags. This activity will occur on Monday, 19 August, at the Omni Shoreham conference hotel.

On-site Bus Monitor: Volunteers will assist with getting attendees heading out to Librarians' Day and the guided research trips on the correct bus. Monitors will remain at the hotel.

Registration: Volunteers will assist at the registration desk and with other associated registration responsibilities. (Tuesday–Saturday, 20–24 August, during the hours the registration desk is open plus one hour before and after.)

Hospitality: Volunteers will assist with welcoming attendees, providing directions and general information, as well as seeing to attendees’ general comfort. (Tuesday–Saturday, 20–24 August, beginning 30 minutes prior to registration hours.)

Hallway Monitor: Monitors will be available to assist attendees with finding classrooms and answer other questions.

Exhibit Hall Monitor: Volunteers will monitor and limit access to the exhibit hall to exhibitors with identifying badges during non-public hours. Non-public hours are Tuesday during set up, Wednesday–Saturday early morning, and after 3:00 p.m. Saturday for teardown.

*Session Monitor: Monitors will report and assist with the needs of speakers and attendees in the assigned conference room, check attendees nametags, and survey needs such as ADA accessible seating in the room. Volunteers will work in the assigned room for a minimum shift of the morning or afternoon sessions for that room. (Wednesday–Saturday, 21–24 August, starting 15 minutes prior to the first assigned session start time.)

*Workshop Monitor: Monitors will report and assist with the needs of speakers and attendees in the assigned workshop room, check attendees nametags for the workshop ticket, and survey needs such as ADA accessible seating in the room.

*Friday Night Event Monitor: Monitors will check attendees nametags for the event ticket and assist with other logistics as needed.

Technology Troubleshooting: A/V volunteers will respond to room monitors and conference staff who have reports of technology needs in sessions, as well as other technology needs that arise. (Wednesday–Saturday, 21–24 August, during session hours.)

Assist Where Needed: Volunteers willing to fill in wherever needed.

*Session Monitors must be registered for the conference. Workshop Monitors must be registered for the specific workshop. Friday Night Event Monitors must be registered for that event.


For more information about volunteering or to volunteer, email Volunteer Chairs Pat Richley-Erickson and Gordon L. Erickson at volunteers@fgs.org.